Advertisement: Finance & Adm Manager

Job Description

1.         What does the job holder plan?

• for overall financial management, including budgeting and monitoring of project(s) expenditures; financial reporting and auditing; forecasting expenditures; and maintaining and supervising project accounts, books of accounts, banking and financial operations, and all administrative work.

Specific tasks include:

Team management

Budgeting and strategic planning

Financial reporting

Ensure timely and accurate financial reporting regarding:

Treasury management

Audit

Accounting

Internal controls

Fleet/Procurement/Warehouse

• To plan, coordinate and organize LNRCS procurement plans and activities in full compliance with LNRCS Procurement Procedures and best practices to enable a high quality, efficient and cost-effective procurement process that meets the request of the services users.
• Assist in building the capacity of HQ and field-based logistics & procurement staff on policies and procedures.
• Oversee the development of vendors list and supplier registration.
• Oversee the logistics & Procurement staff’s daily task ensuring that all procurements are carried out in line with LNRCS procurement procedures.
• Oversee development of framework agreements with suppliers when needed
• Ensure the Logistics & Procurement guidelines are revised as needed.
• Assure the logistics & procurement team are keeping proper records according to LNRCS guidelines.
• Assist in the design and planning of storage solutions, including warehouses both at HQ and field locations as needed.
• Ensure there is clear-cut understanding of roles, responsibilities, lateral relationships and accountabilities.
• Presence and participation in meetings, workshops and consultations
• Perform other work-related duties and responsibilities as may be assigned by the line manager or the Secretary General.

2.         What are the outputs and deliverables?

• Departmental financial approval matrix developed.

3.         To whom does the job holder report?

• The post holder reports to the Secretary General of the Liberia National Red Cross Society.

4.   Which team(s)/post(s) report to the job holder?

The Finance and Administration Manager will have direct responsibilities and oversight over the following team(s) and or post(s);

At the National headquarters;

• All staff in the Finance Department.
• Staff in Procurement Unit, Warehouse and Fleet.
• Contractors/Consultants that are hired in the country to work for the LNRCS in particular as it relates to finance and financial matters.

5.         Criteria for success relative to this post.

• Timely implementation of agreed actions (project activities and other assigned tasks).
• Timely submission of good quality reports and other documents

6.         What are the primary linkages (relationships) for this post?

The primary linkages for this post are:

• All Chapters Field Officers in the fifteen counties of the country.
• All units (departments) at the National Headquarters, in particular; Programme, National Society Development (NSD), Human Resource, Finance, Communication, Logistics (Fleet) and Internet Technology (IT).
• Representative offices for national and international non-governmental organizations, community-based organizations and community structures in the county.
• The Finance and Administration Manager will also have relations with the Finance Departments of Freetown Cluster Office and the ICRC Coordination Office in Abidjan, Cote d’Ivoire.

7.         Leadership behaviors.

• Be able to coach and build the capacity of the volunteers at the Chapter and support staff in Country Office.
• Communicates clearly and effectively
• Have strong team building and motivational skills
• Possess strong negotiation, facilitation and influencing skills
• Be able to set up and lead effective teams 

8.         Specific skills for the post.

• Knowledge of and experience in applying accounting procedures and protocols in budget administration and financial forecasting, analysis and reporting.
• Excellent organizational skills, and demonstrated ability to create and implement new systems that keep the LNRCS running smoothly, while also accounting for differing work styles and remote locations of staff.
• Strong donor and funder management experience
• Excellent written and oral communication, presentation and negotiation skills.
• Demonstrated capacity to think strategically with expertise in complex problem solving, decision making and critical thinking skills.
• Proficiency with computerized financial systems, such as accounting programs, databases, payment processing, excel spreadsheets, payroll services.
• Experience in preparing for and coordinating financial audits.
• Ability to work remotely, with little supervision and able to meet deadlines comfortably.
• Fluency in English.
• Experience in scheduling and organizing events.
• Flexibility, adaptability and willingness to take on a wide range of tasks.
• Ability to handle confidential matters.
• IT literate, including Microsoft Office suite and experience of working with a customer data.
• Change management and Leadership ability
• Uphold the Fundamental Principles and act with integrity in accordance with the LNRCS’ obligations and values (inclusive, compassionate, courageous, dynamic)
• Ensure anti-discriminatory practice and promote diversity
• Support corporate strategy and KPIs.

9.         Qualification and experience.

• A commitment to promote diversity and equality of opportunity in employment and empathy with LNRCS values and objectives.

HOW TO APPLY: The deadline for submissions of letter of Application, CV and all other relevant certificates and documents is FEBRUARY 10, 2023 4:30 PM. All applications should be submitted to lnrcs.recruitment2016@liberian-redcross.org  Please mention “ACCOUNT ASSISTANT” in the subject line.