Advertisement: Finance & Adm Manager

Job Description

RoleFinance and Administration ManagerGradeC Step I
DepartmentFinance and AdministrationDateMarch 23, 2023
Purpose of the jobOversee the finance activities, financial controls, and computerized accounting systems in line with the LNRCS Financial Policy and procedures. Provide sound financial advice and effective financial management including compliance as well as manage the administrative functions of the LNRCS.
LocationNational Headquarters. (The post holder will be expected to travel out of location for official purposes).

1.         What does the job holder plan?

  • for overall financial management, including budgeting and monitoring of project(s) expenditures; financial reporting and auditing; forecasting expenditures; and maintaining and supervising project accounts, books of accounts, banking and financial operations, and all administrative work.

Specific tasks include:

Team management

Budgeting and strategic planning

Financial reporting

Ensure timely and accurate financial reporting regarding:

Treasury management

Audit

Accounting

Internal controls

Fleet/Procurement/Warehouse

  • To plan, coordinate and organize LNRCS procurement plans and activities in full compliance with LNRCS Procurement Procedures and best practices to enable a high quality, efficient and cost-effective procurement process that meets the request of the services users.
  • Assist in building the capacity of HQ and field-based logistics & procurement staff on policies and procedures.
  • Oversee the development of vendors list and supplier registration.
  • Oversee the logistics & Procurement staff’s daily task ensuring that all procurements are carried out in line with LNRCS procurement procedures.
  • Oversee development of framework agreements with suppliers when needed
  • Ensure the Logistics & Procurement guidelines are revised as needed.
  • Assure the logistics & procurement team are keeping proper records according to LNRCS guidelines.
  • Assist in the design and planning of storage solutions, including warehouses both at HQ and field locations as needed.
  • Ensure there is clear-cut understanding of roles, responsibilities, lateral relationships and accountabilities.
  • Presence and participation in meetings, workshops and consultations
  • Perform other work-related duties and responsibilities as may be assigned by the line manager or the Secretary General.

2.         What are the outputs and deliverables?

  • Departmental financial approval matrix developed.

3.         To whom does the job holder report?

  • The post holder reports to the Secretary General of the Liberia National Red Cross Society.

4.   Which team(s)/post(s) report to the job holder?

The Finance and Administration Manager will have direct responsibilities and oversight over the following team(s) and or post(s);

At the National headquarters;

  • All staff in the Finance Department.
  • Staff in Procurement Unit, Warehouse and Fleet.
  • Contractors/Consultants that are hired in the country to work for the LNRCS in particular as it relates to finance and financial matters.

5.         Criteria for success relative to this post.

  • Timely implementation of agreed actions (project activities and other assigned tasks).
  • Timely submission of good quality reports and other documents

6.         What are the primary linkages (relationships) for this post?

The primary linkages for this post are:

  • All Chapters Field Officers in the fifteen counties of the country.
  • All units (departments) at the National Headquarters, in particular; Programme, National Society Development (NSD), Human Resource, Finance, Communication, Logistics (Fleet) and Internet Technology (IT).
  • Representative offices for national and international non-governmental organizations, community-based organizations and community structures in the county.
  • The Finance and Administration Manager will also have relations with the Finance Departments of Freetown Cluster Office and the ICRC Coordination Office in Abidjan, Cote d’Ivoire.

7.         Leadership behaviors.

  • Be able to coach and build the capacity of the volunteers at the Chapter and support staff in Country Office.
  • Communicates clearly and effectively
  • Have strong team building and motivational skills
  • Possess strong negotiation, facilitation and influencing skills
  • Be able to set up and lead effective teams 

8.         Specific skills for the post.

  • Knowledge of and experience in applying accounting procedures and protocols in budget administration and financial forecasting, analysis and reporting.
  • Excellent organizational skills, and demonstrated ability to create and implement new systems that keep the LNRCS running smoothly, while also accounting for differing work styles and remote locations of staff.
  • Strong donor and funder management experience
  • Excellent written and oral communication, presentation and negotiation skills.
  • Demonstrated capacity to think strategically with expertise in complex problem solving, decision making and critical thinking skills.
  • Proficiency with computerized financial systems, such as accounting programs, databases, payment processing, excel spreadsheets, payroll services.
  • Experience in preparing for and coordinating financial audits.
  • Ability to work remotely, with little supervision and able to meet deadlines comfortably.
  • Fluency in English.
  • Experience in scheduling and organizing events.
  • Flexibility, adaptability and willingness to take on a wide range of tasks.
  • Ability to handle confidential matters.
  • IT literate, including Microsoft Office suite and experience of working with a customer data.
  • Change management and Leadership ability
  • Uphold the Fundamental Principles and act with integrity in accordance with the LNRCS’ obligations and values (inclusive, compassionate, courageous, dynamic)
  • Ensure anti-discriminatory practice and promote diversity
  • Support corporate strategy and KPIs.

9.         Qualification and experience.

  • A commitment to promote diversity and equality of opportunity in employment and empathy with LNRCS values and objectives.


HOW TO APPLY: The deadline for submissions of letter of Application, CV and all other relevant certificates and documents is FEBRUARY 10, 2023 4:30 PM. All applications should be submitted to lnrcs.recruitment2016@liberian-redcross.org  Please mention “ACCOUNT ASSISTANT” in the subject line.

Employee Name:    Signature:   Date:Supervisor Name:   Signature:   Date:Secretary General Name:    Signature:   Date:

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The Liberia National Red Cross Society is the single largest national humanitarian organization in Liberia. It is a Voluntary Humanitarian Organization and an auxiliary to the public authorities and the Government, delivering services to the most vulnerable in emergency, including disasters, conflict, civil strife, ill-health and contextual social issues.

About Us

The Liberia National Red Cross Society is the single largest national humanitarian organization in Liberia. It is a Voluntary Humanitarian Organization and an auxiliary to the public authorities and the Government, delivering services to the most vulnerable in emergency, including disasters, conflict, civil strife, ill-health and contextual social issues. The Liberian Red Cross is represented in each of the fifteen counties by a chapter and in the districts by a branch, from which we are able to reach regional and remote communities.